Health and safety Policy
Introduction
Kids in Control Ltd is committed to fulfilling its
responsibility as an employer in providing a safe and healthy
work place and working environment for all its employees and
other individuals.
The Chairperson of the Board of Directors has the ultimate
responsibility for Health and Safety matters and the Board of
Directors will ensure that the companys policy is implemented.
In striving to attain high standards of Health and Safety at
work and in assuring the welfare of its staff, the company
recognises that communication, awareness and training throughout
the organisation will be essential.
The company also places certain responsibility on each employee
for their own and other individuals safety. Neglect of safety
and health requirements will be regarded by the Board of Directors
as a serious offence.
This document outlines the companys policy procedure in relation
to health, safety and welfare at work, identifying those who
hold specific responsibilities. Please ensure that you familiarise
yourself with this document and co-operate with the necessary
actions.
Kids in Control Health and Safety policy will be reviewed annually
by the Board of Directors.
Organisational Responsibilities
The Project Co-ordinator is responsible for all day to day matters
relative to health, safety and welfare within the organisation
and will periodically appraise the effectiveness of the policy
and ensure that any necessary changes are made.
The Project Co-ordinator is also responsible for ensuring the
implementation of safety policy requirements at all levels and
for ensuring the health and safety information and procedures
are communicated to all employees. He/She will ensure the effectiveness
of the safety measures and will keep the directors advised regarding
progress in health and safety matters.
The Artistic Director is responsible for ensuring that all
health and safety information and procedures are adhered to
throughout outreach projects, training programmes, theatrical
productions and all workshops under the auspices of Kids in
Control.
All Employees of Kids in Control have a legal duty to take
reasonable care for his/her own safety and the safety of others.
All employees must comply with company safety regulations and
co-operate fully with the company management in the implementation
of health and safety regulations.
A Safety Representative will be appointed for theatrical productions
and will have obligations under the Safety Representatives and
safety Committees(NI) Regulations 1979.
In accordance with these regulations the Company
shall operate its Health and Safety Policy in the following
way:
Board of Directors
Project Co- ordinator
Artistic Director
Health and Safety Policy
Company Permanent Work-Base
The company management will provide a workplace for
all employees of the company, and will ensure that:
if Kids in Control Ltd is a tenant/license holder, the lease
of agreement provides for reasonable access, traffic routes,
emergency exits, fire-fighting equipment, security, sanitary
and washing facilities, catering and washing-up facilities,
heating and ventilation within the property owned by the landlord
and of which Kids in Control work-base is a part;
that, should there be deficiencies in any of the provisions
required from the landlord under the terms of the lease, the
management of Kids in Control will bring these to the attention
of the landlord.
The management of Kids in Control will ensure within the permanent
work-base the provision of: adequate provision of work stations
and seating;
adequate provision of filing and storage spaces;
adequate and suitable flooring;
adequate and suitable lighting;
reasonable and regular cleaning of the workplace;
reasonable heating and ventilation;
reasonable provision for the accommodation of visitors to the
workplace;
regular servicing and cleaning of electrical equipment;
a reminder of the appropriate time to book, and the fee for,
a sight test for all users of VDUs;
access to all Health and Safety documents;
Health and Safety poster and Employees Liability certificate;
a first aid kit and an Accident Report Book in the workplace,
rehearsal space and all workshop spaces.
Kids in Control operates a no-smoking policy within the work
environment, whether in the office, the training base or in
any rehearsal/workshop space.
Health and Safety
The General Policy
The Directors of Kids in Control are aware of their obligations
under the health and safety at Work(NI) Order 1978 and the management
of Health and safety at work regulations to, as far as is reasonably
practicable:
a/ Provide safe systems of work.
b/ Provide all necessary information, instruction, training
and supervision as is necessary to ensure the health and safety
of employees and to conduct a risk assessment for company activities
and make arrangements to minimise these risks.
c/ Arrange for the safe handling, use, storage and transport
of all articles and substances.
d/ Maintain in a safe condition all places of work within the
companys control and also access and egress to the place of
work.
e/ The provision of a safe working environment and adequate
health and welfare facilities.The directors of the company are
aware of their obligations to conduct their undertakings in
a such a way as to ensure:
1/ That all places of work outside the companys control are
in a safe condition.
2/ That all employees are aware of their obligations with regard
to health and safety.
3/ The health and safety of other persons not in their employ,
but likely to be affected by the company activities.
Signed
Grainne Woods
Secretary: Kids in Control
Health and Safety
Production/Rehearsals/Touring
Maintenance of Equipment
Before each theatrical production all lighting, sound gear,
cables, power units etch to be checked by a qualified electrician.
All such hired equipment must have a written guarantee that
appropriate checks have been carried out.
Rehearsals
At the beginning of rehearsal, all members of the company to
be made aware of Kids in Control Health and Safety Policy.
All company members to receive a copy of the Health and Safety
leaflet.
All company members to be told that their first point of management
contact on Health and Safety matters is the Production Manager.
All special equipment to be used as directed.
Before Dress Rehearsal day, the Production Manager, with other
permanent management if required, will make a risk assessment
of all effects to be toured.
All temporary or permanent injuries, health difficulties, pregnancy,
etch, which have been declared, must be taken into account in
the task allocation.
Rehearsals and Touring
First Aid box to be available
Accident Report Book to be available
Employers Liability Certificate to be displayed
Health and Safety Law notice to be displayed
Electrical and Ordinary fire extinguisher to be available and
members to be instructed in the use of same.
Venues
Any technical difficulties or Health and Safety problems found
on arrival at the venue or noted during the get-in and fit-up
to be recorded at that stage in the Show report Book by the
Company Production/Stage Manager.
If the problem is acute, it is to be discussed with the nominated
contact at the venue.
Any modifications required to be discussed and agreed between
the Company Production/Stage Manager and the venue contact.
Health and Safety
Venues contd.
For all venues the management will make a risk assessment for
Health and Safety at the time of the first negotiations on the
project. This is to be done in conjunction with the site management.
Visitors at Venues
At public venues, company visitors and guests are the responsibility
of the venue in the same way as all other members of the public.
At venues not licensed for public performances, visitors should
attend only by prior arrangement with Kids in Control, making
them subject to the same restrictions as audience members before
and during the performance, and allowed behind the set only
by invitation of the company.
General Responsibilities
Whilst it is the managements responsibility to ensure reasonable
health and safety conditions are in place, it is the responsibility
of all company members and employees to report any defect/deficiency/accident
of which they are aware, and to to report any observed likelihood
of accident to the relevant management appointee.
Health and Safety
Child Protection Policy
Kids in Control Ltd is committed to practice which protects
children from harm.
Employees and volunteers in the company accept and recognise
their responsibilities to develop awareness of the issues which
cause children harm.
Kids in Control Ltd will endeavour to safeguard children by:
adopting child protection guidelines through a code of behaviour
for employees and volunteers;
sharing information about child protection and good practice
with children, parents, employees and volunteers;
sharing information about concerns with agencies who need to
know, and involving parents and children appropriately;
following carefully the procedures for the recruitment and selection
of staff and volunteers;
providing effective management for staff and volunteers through
supervision, support and training.
Kids in Control is committed to reviewing its child protection
policy and good practice at regular intervals
Recruitment and Management of Employees and Volunteers.
Prospective employees and volunteers are obliged to:
indicate their interests and any other voluntary activities
in which they are involved;
supply names of two referees who are not family members;
supply their national insurance number;
declare past convictions or cases pending;
sign a copy of the companyild protection policy.Prospective
staff and volunteers will be given a written assurance of confidentiality.
The references of prospective employees and volunteers will
be checked using a reference form.
Employees and volunteers will be given written guidelines about
duties and responsibilities.
There will be ongoing supervision and observation of employees
and volunteers.
All employees and volunteers will have access to a complaints
procedure.
Kids in Control Ltd will issue a written statement to all employees
and volunteers including the following documentation:
The Children (NI) Order 1995;
The Kids in Control Action Checklist.
Group leaders, teachers and Parents of children participating
in Kids in Control activities will be given the following documentation:
The Kids in Control Child Protection Policy;
Company Reporting Procedures.
|
